Securing the Workshop

Now that you have secured the workshop we have to make sure that things run smoothly.

Make Sure To:

✅ Confirm the details ASAP – Once a school shows interest, lock in the key details quickly to avoid unnecessary back-and-forth.

🧾 Confirm:

• Date & Time – Make sure it doesn’t clash with exams or major school events.
• Duration – Some schools might only allow a short session, so be flexible with time.
• Year Level & Subject – Tailor the workshop depth to the students’ background knowledge.
• In-Person or Online? – If in-person, confirm logistics. If online, ensure a stable platform (Zoom, Teams, etc.).
• Number of Students? – Helps us plan interaction levels and workshop activities.

✅ Set expectations early – Teachers want to know exactly what their students will get from this. Give them a short breakdown of what the workshop will cover and how it aligns with their curriculum.

✅ Send a confirmation email – Once details are agreed upon, send a follow-up email with:

• A short workshop summary (so teachers can brief students).
• Any resources students need beforehand (if applicable).
• A point of contact for last-minute questions.

✅ Check school rules & tech setup – Some schools restrict external software or have firewall issues that could block demos. This has happened in the past a few times with our workshops! Clarify tech requirements in advance to avoid last-minute disasters.

✅ Arrive early (or log in early for online workshops) – Give yourself time to set up, test tech, and settle in. Nothing kills energy like rushing through setup.